Academic Administrator

Job Title: Academic Administrator

Location: Abingdon, Oxfordshire

Employment Type: Full-Time

We are seeking a dedicated and highly organized Academic Administrator to join a dynamic team at a reputable Independent secondary school located in Abingdon, Oxfordshire. As the Academic Administrator, you will play a crucial role in supporting the smooth functioning of the academic department and contribute to the overall success of the school.

Responsibilities:

1. Student Records Management:

   • Maintain accurate and up-to-date student records, ensuring confidentiality and compliance with data protection regulations.
   • Assist in the enrollment and withdrawal processes for students.

2. Class Scheduling and Timetabling:

   • Collaborate with academic staff to create and update class schedules and timetables.
   • Handle changes to schedules and communicate updates to relevant parties.

3. Examination Coordination:

   • Coordinate examination logistics, including room assignments, invigilation schedules, and distribution of examination materials.
   • Support the examination process, ensuring adherence to examination regulations.

4. Communication and Correspondence:

   • Facilitate effective communication between academic staff, students, and parents.
   • Draft and proofread academic-related correspondence, such as announcements and newsletters.

5. Event Planning:

   • Assist in organizing academic events, parent-teacher conferences, and other school-related functions.
   • Provide logistical support for academic meetings and conferences.

6. Administrative Support:

   • Undertake general administrative tasks to support the academic department, including filing, photocopying, and managing office supplies.
   • Provide assistance to teachers and academic staff as needed.

Qualifications and Skills:

• Proven experience in administrative roles, preferably within an educational setting.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy in record-keeping.
• Effective communication skills, both written and verbal.
• Proficient in using office software, including Microsoft Office Suite.
• Familiarity with educational databases and systems is an advantage.

Education:

• A bachelor's degree in a relevant field is preferred.