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Cover Co-ordinator

Job Description

Job Title: Cover Coordinator
Start Date: January/February 2024
Hours: Term time only plus 1 INSET day, 32.5 hours per week
Salary Band: HCC7 £29,777 FTE (£21,985 pro rata)
Contract: Permanent
Reports To: Deputy Headteacher
Department: General Admin/Cover

Dear Job Seekers,

Are you ready to be a pivotal part of our school's dynamic team? We're currently seeking a passionate and organized individual to fill the role of Cover Coordinator. If you're enthusiastic about creating a positive impact in a vibrant educational setting, this might be the perfect opportunity for you!

Key Responsibilities:

  • Identify areas requiring cover in advance.
  • Oversee cover requests and annual leave for all staff.
  • Ensure authorization of absences and cover by the Headteacher or Deputy Headteacher.
  • Coordinate supply teacher services when authorized.
  • Supervise classes as needed by the Senior Leadership Team.
  • Ensure proper documentation and induction for supply staff.
  • Deploy cover staff internally and externally in a sensitive and fair manner.
  • Demonstrate knowledge of national staff well-being agreements and rarely cover policies.
  • Negotiate with teaching staff to ensure reasonable cover demands.
  • Manage staff duties, including the Dinner Duty rota.
  • Handle dinner duties as required.
  • Maintain the school diary for staff absences and school trips.
  • Coordinate booking, payment, and cover for staff training and inset.
  • Process supply staff timesheets.


  • Effective communication and interpersonal skills.
  • Ability to work well in a team and independently.
  • Good IT skills, including familiarity with email and Microsoft Office.
  • GCSE English (or equivalent) at Grade C or above.
  • Excellent organizational skills.
  • Experience in an administrative position is desirable but not required, as training will be provided.
  • Working knowledge of Arbor (our school MIS) is desirable.

Personal Attributes:

  • Genuine passion for and belief in the potential of every pupil.
  • Resilience and determination.
  • Motivation to continually improve standards and achieve excellence.
  • Effective time management and organizational skills.
  • Commitment to equality of opportunity and the safeguarding and welfare of all pupils.
  • Full support for the School's aims, values, and Catholic ethos.
  • Excellent attendance, punctuality, and professional appearance.