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Premises Manager - Secondary School, Luton

Job Description


Title: Premises Manager
Responsible to: Business Manager
Salary Grade: M1 Range 28 - 31
Hours of Work: 37 hours per week + evening/weekend hours
Annual Leave: 27 days (32 after 5 years) + bank holidays

Purpose of the Job

Manage the daily operations, safety, and security of the school site. Maintain high standards in site supervision, safety, cleanliness, and resource utilization to enhance the learning environment.

Key Accountabilities

  1. Staff Management

    • Supervise and develop the Site Team.
    • Conduct regular team meetings and annual appraisals.
    • Ensure ongoing training and development.
    • Foster excellent stakeholder relationships.
  2. FM Contract

    • Maintain strong relationships with the FM contractor.
    • Report and manage building issues and PPMs.
    • Attend meetings with DfE and building representatives.
  3. Facilities

    • Ensure site security, maintenance, and cleanliness.
    • Manage maintenance schedules and minor repairs.
    • Oversee equipment servicing and cleaning operations.
    • Coordinate contractors for major works.
    • Support school events setup and refurbishment programs.
    • Assist in preparing funding bids for capital projects.
  4. Health and Safety

    • Act as Chief Fire Warden.
    • Ensure compliance with health and safety regulations.
    • Conduct regular safety checks and maintain records.
    • Implement and review Health and Safety policies and risk assessments.
    • Manage asbestos records and compliance with COSHH guidelines.
  5. Extended Services / Porterage

    • Prepare the site for major events.
    • Promote school facilities for lettings and ensure customer needs are met.
    • Provide flexible porterage service and event support.
    • Ensure site readiness for lettings.
  6. Financial and Asset Responsibilities

    • Manage budgets and ensure cost-effective purchasing.
    • Monitor utilities and implement recycling programs.
    • Maintain accurate records for inspection.
    • Oversee school minibuses maintenance.

Person Specification


  • Minimum 12 months in a premises management role.
  • Experience managing a small team.
  • Maths and English to at least Level 2.
  • Desirable: Experience in a school environment.


  • Writing reports and maintaining records.
  • Strategic view on facilities management.
  • Knowledge of COSHH, Fire Safety, and health regulations.
  • Organizing and supervising staff and contractors.
  • Basic building repairs and maintenance.
  • Good IT skills.
  • Budget management.
  • Communication with stakeholders.
  • Desirable: Project and change management.


  • Routine preventive maintenance.
  • Organizational and communication skills.
  • Resilience and ability to meet deadlines.
  • Enthusiastic and self-motivated.
  • Flexible working hours.
  • Leadership and problem-solving skills.
  • Full driving license.

Personal Attributes

  • High integrity, professionalism, and confidentiality.
  • Commitment to professional development.

Safeguarding Children

  • Commitment to safeguarding and promoting children's welfare.
  • Enhanced DBS disclosure check required.

Additional Information

  • Candidates must disclose any convictions due to the nature of the post.
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