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Property and Services Officer

Job Description

Job Opportunity: Property and Services Officer (Permanent Position)

Location: Prestigious Grammar School in Buckinghamshire
Hours: 22.5 - 27.5 hours per week (negotiable, ideally covering 10:00 - 15:00, Monday - Friday)
Working Weeks: Term-time only (39 weeks per year)
Salary: Grade 3/4, plus generous pension scheme

Dunbar Education is delighted to present an exciting opportunity for a dedicated and meticulous Property and Services Officer to join a renowned grammar school on a permanent basis. This role is perfect for an organized and proactive individual committed to ensuring the smooth operation and safety of school facilities while maximizing lettings income.

Job Purpose

  • To support the Property & Services Manager in ensuring the effective management of Health and Safety at the school and the smooth running of school routines.
  • To maximize income for the school through the external letting of facilities while being sympathetic to the school's requirements on the school site.


  • Grade 3/4 (Starting salary commensurate with experience)
    • £14,109 - £16,244 pa (22.5 hours per week)
    • £17,246 - £19,854 pa (27.5 hours per week)
  • Plus access to a generous pension scheme

Hours per Week

  • Between 22.5 - 27.5 hours (working hours negotiable, but ideally covering the period 10:00 - 15:00 Monday - Friday)

Working Weeks per Year

  • Term-time only (39 weeks per year)

Principal Responsibility Areas

A. Health and Safety B. External Lettings C. Property and Services Administrative and System Duties D. Other Duties

Key Tasks

A. Health and Safety

  • Support the Chief Financial and Strategy Officer, Director of Information and Operations, and Property & Services Manager in fulfilling their Health and Safety duties.
  • Administer and record the Premises Team's periodic site checks, including emergency lighting testing and legionella water temperature tests.
  • Highlight emerging issues from periodic checks to the Property & Services Manager and support prompt resolution.
  • Issue and collate departmental risk assessments, highlighting issues to the Property & Services Manager.
  • Assist with communication regarding health and safety matters to all staff.
  • Arrange for Electrical Equipment Testing and act as a Fire Marshal.
  • Support the administration and maintenance of Health and Safety staff training records, ensuring timely refreshers and up-to-date records.

B. External Lettings

  • Manage the customer booking service, providing prompt and friendly advice to encourage bookings.
  • Ensure hiring clubs and organizations meet safeguarding requirements.
  • Liaise with the Premises team for required site cover and with the Finance team for accurate invoicing.
  • Track facility availability and uptake, seeking opportunities to increase lettings while considering school requirements.
  • Act as budget holder for lettings and inform the CFSO of any budget variances.

C. Property and Services Administrative and System Duties

  • Coordinate booking of main hall, stage, and drama studio using the Room Booking System.
  • Administer the school's ticketing system, ensuring timely responses and communication.
  • Provide metrics on ticketing performance to the Director of Information and Operations.
  • Coordinate ordering for the department, liaising with contractors for repairs and servicing.
  • Organize auditing and stock taking of P&S and IT equipment, maintaining asset registers.
  • Provide administrative support for the Property & Services Manager.

D. Other Duties

  • Undertake appropriate professional development opportunities.
  • Assist in the invigilation of examinations at peak times.
  • Accompany students as an additional adult on educational visits as required.
  • Provide cover for other colleagues in the support staff team when required.
  • Undertake any other reasonable task required by the Headteacher or line manager.
  • Comply with policies and procedures relating to child protection, health, safety, welfare, security, confidentiality, and data protection, reporting any concerns to the appropriate person.

School Info:

  • Prestigious Institution: Work at one of Buckinghamshire's leading grammar schools, known for its high standards and supportive environment.
  • Professional Growth: Join a professional team dedicated to maintaining excellent standards in school operations and safety.
  • Dynamic Role: Engage in a variety of tasks, from health and safety management to maximizing school lettings, offering a fulfilling and varied workday.
  • Excellent Benefits: Enjoy a competitive salary with access to the generous pension scheme.


  • Proven experience in a similar role, preferably within an educational setting.
  • Strong organizational and administrative skills.
  • Excellent communication skills and a proactive approach to problem-solving.
  • Commitment to safeguarding and promoting the welfare of children and young people.
  • Ability to work collaboratively with staff, students, and external clients.

If you are passionate about contributing to a thriving school environment and have the skills and experience we are looking for, we would love to hear from you. Apply now to become a valued member of this outstanding educational community.

To Apply:
Please send your CV and a covering letter in response to the advert, referencing the Property and Services Officer vacancy.

Dunbar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An enhanced DBS check is required for all successful applicants.

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